Nature of work and purpose

Under the leadership of the Executive Director of Transportation, this position is responsible for the management and oversight of comprehensive financial planning, implementation of generally accepted accounting principles (GAAP) throughout the organization, and preparing and submitting all required financial reports for NYCSBUS. Oversees not-for-profit financial reporting, required document submission, business planning, budgeting, forecasting, negotiations, and payroll and tax activities.

Ensures financial compliance by providing leadership, direction, and management of the finance and accounting teams at depot locations and provides strategic recommendations to the Executive Director and members of the NYCSBUS Board. Serves to assure compliance with the Service Level Agreement (SLA) with the DOE and the OPT’s Contractors’ Manual.

Duties and responsibilities

• Provides guidance and oversight to the finance and accounting functions that directly support the NYCSBUS mission and its operational goals; specifically, directs finance and accounting efforts to meet or exceed the applicable performance standards as established in the SLA’s Scope of Services 
• Manages the processes used for financial forecasting and budget creation, monitors and balances the NYCSBUS operating budget; alerts leadership and makes changes as necessary
• Ensures credibility of the NYCSBUS finance team by providing timely and accurate analysis of budgets, financial trends and forecasts; while utilizing business analytics and data trends to recommend financial strategy; advises on long-term business and financial planning
• Works with the Chiefs of Operations and Technology, Human Resources and Administration, and the Director of Fleet and Facilities to establish and maintain a rolling five (5) year capital budget, planning for fleet growth, replacement, property and building improvement, expansion, and maintenance of technological infrastructure
• Establishes business relationships with executive leadership teams, external partnerships, and stakeholders
• Evaluates and advises on the impact of long-range planning, introduction of new programs and strategies, and regulatory action
• Works with Area General Managers and financial staff to review financial policy, accounting and payroll practices to ensure compliance, accuracy, and efficiency
• Provides leadership in the evaluation of short and long-term strategic financial objectives in acquisition, payroll, data collection, reporting, and procurement practices
• Responsible for a hands-on and leading position in the development, implementation, and maintenance of a comprehensive job-cost system for depot locations; works with the Executive Director and Chief of Operations and Technology to create efficient and effective operational structures
• Establishes and maintains strong relationships with senior executives so as to identify their needs and seek a full range of business solutions
• Provides Executive Director with advice on the financial implications of business activities
• Provides recommendations to strategically achieve cost-efficiency and optimize service delivery
• Ensures that effective internal controls are in place and ensures compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting
• Works with payroll and accounting staff members to ensure accuracy and that employees are paid accurately and on time
• Works with the Director of Policy and Risk Management and the Director of Fleet and Facilities to ensure that all company assets are up to date and current with titles and paid registration fees
• Will provide frequent presentations of financial status, change over time, and results to the Board or other stakeholders as needed
• Performs any related work as required