The Department of Global Health and Population seeks a detail-oriented, organized, and excellent writer to join Professor David Bloom's research group as a Faculty and Program Coordinator. The Faculty and Program Coordinator will support Prof. Bloom's research team by executing complex administrative duties related to the day-to-day functioning of the group's research activities. Additionally, the Coordinator will help administer and coordinate two ongoing projects: The Program on the Global Demography of Aging (PGDA) and the Value of Vaccination Research Network (VoVRN). The ideal candidate will possess strong communication skills, demonstrated experience working with a wide range of constituents, and the capacity to maintain excellent relationships with both internal and external collaborators.
Duties and responsibilities include, but are not limited to, the following:- Providing administrative support to Prof. Bloom's research portfolio
- Independently composing written materials such as email correspondence, memos, letters of invitation, letters of recommendation, bios, faculty activity reports, meeting and workshop agendas, and conference summary reports
- Independently preparing materials for research presentations (such as PowerPoint slides, talking points, handouts, etc.)
- Preparing manuscripts, articles, and working papers for online submission, which includes copy-editing and proofreading technical manuscripts, drafting submission cover letters, reformatting articles, managing citations and references, and coordinating co-author signatures and disclosures
- Performing basic online research including article retrieval and other information as needed
- Assisting with the preparation of annual reports and grant submissions
- Reviewing and disseminating annual reports to Prof. Bloom's networks
- Maintaining the website for the Program on the Global Demography of Aging (PGDA), including posting working papers and ensuring that all information on the website is clear, accurate, and up to date
- Maintaining Prof. Bloom's faculty web page and CV
- Preparing and processing expense reimbursements and corporate card reconciliations for Prof. Bloom's team
- Liaising with the GHP administrative core team to set up new hires and oversee their on-\\boarding and assist in the onboarding of a team of student temporary research assistants
- Independently coordinating travel arrangements for faculty, staff, and visiting scholars, which may include preparing itineraries and documents to facilitate faculty, staff, and guest travel; assessing different itineraries for cost, convenience, and faculty preferences; facilitating the acquisition of travel visas for faculty and staff; reimbursing travel costs for outside visitors
- Serving as the primary administrative liaison with external groups (including but not limited to, the Gates Foundation, Brigham and Women's Hospital, Johns Hopkins University, and Yale University)
- Planning team meetings and workshops by booking workshop venues, coordinating logistics and A/V needs, RSVPs, confirming attendees, preparing agendas, etc.
- Planning large, complex meetings and events with external constituents, including various steering committees, donor representatives, and other universities or research institutes
Duties and responsibilities will be continued in the "Additional Information" section.
PLEASE NOTE: This position has a term end date of one year from date of hire, with the possibility for extension.
PLEASE NOTE: When normal business operations resume, this job may require infrequent domestic and international travel.
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required once the School and this role return to an operational status that supports it.
PLEASE NOTE: Shortlisted candidates will be required to submit at least two writing samples. Samples can be professional emails/memos, PowerPoints, academic writing, etc. The applicant should be the sole author of at least one of the samples. Applicants should also include their last name in the file name for their samples, and a brief description of the context and audience for each sample.
Duties and responsibilities continued:- Managing complex calendars, scheduling appointments with students and others, and making room and catering arrangements as necessary
- Greeting visitors as the primary contact on David Bloom's behalf and responding to phone calls, faxes, voicemail and emails
- Ordering office supplies, equipment, software, books, and articles for the Bloom team
- Providing general administrative support to researchers
- Coordinating IT and technical operations, including procurement of office equipment and computers, and printer and computer configuration and set-up
- Other duties as assigned
----------- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period.
- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
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The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:- Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
- Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
- Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
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