Career Center

The Administrative Coordinator performs a wide range of high-level, complex, and confidential administrative activities to support the Office of Labor and Employee Relations (OLER). This position reports to the Senior Manager of Administration and HR Programs in Harvard Human Resources.


Key Responsibilities

Duties and responsibilities include, but are not limited to, the following:

Administrative Support:

• Provides administrative support to Harvard's Office of Labor and Employee Relations (OLER).
• Manages calendar and schedule for the Managing Director (key priority for this role).
• Develops, formats, and maintains slides, documents, tracking systems, and other materials.
• Schedules, coordinates, and executes meetings, webinars, trainings, and virtual meetings.
• Responds to inquiries, triages, and ensures follow-up.
• Processes all departmental financial transactions including vendor invoices, reimbursements, corporate card payments, and orders supplies.
• Creates and maintains communications platforms including department websites.
• Performs other related duties and responsibilities as required; provides cross coverage as needed.

Coordination Support:

• Supports OLER during union negotiations by coordinating logistics for in-person and remote meetings and trainings.
• Processes and tracks three union reimbursement funds. Escalates any issues as necessary.
• Runs reports on a regular basis, and updates databases as needed.
• Tracks, notifies, and triages Extended Part-time Employees (EPE) processes to local HR offices and impacted employees.

Please note that Harvard University cannot provide Visa Sponsorship or Work Authorization for this position.
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Harvard University offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
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All Harvard community members must comply with the University's health and safety guidelines and protocols, including but not limited those related to COVID-19, such as testing, masking, distancing, etc. Additionally, Harvard requires COVID vaccination and reporting of vaccination status for all Harvard community members. You may claim exemption from the vaccination requirement for medical or religious reasons. Note that unvaccinated individuals are subject to additional public health measures (e.g., more frequent testing, more stringent masking, etc.) above and beyond what is required of vaccinated individuals. More information regarding the University's COVID vaccination requirement and exemptions is available on the University's

Minimum of three or more years of relevant work experience.

• Candidate must be proficient using MS Office Suite, including intermediate Excel skills.
• Good written and oral communications skills.
• Strong organizational skills.
• Must have a client service orientation and enjoy working with people from diverse backgrounds.
• Flexible with a high sense of accountability and responsibility to get the job done on time.
• Demonstrated attention to detail, able to work independently and as part of a team, be proactive, take initiative, and punctual.
• Must be able to multi-task and maintain a high-level of service and ability to handle stressful situations calmly, professionally, and tactfully.

EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.