Career Center

Compliance related support role for the instructional payroll.

DCE seeks a highly motivated, well organized individual to join their payroll team.

This customer service/payroll processing position is instrumental to the success of the DCE payroll team. With significant outward facing responsibilities, this individual interacts with students, faculty, Teaching Assistants (TA), and staff regarding issuing non-paid appointments, and overseeing the out-of-state hires. S/he will be responsible for interacting with all new hires (Instructional Payroll) and with the payroll departments of FAS and Central Administration. This position also maintains and updates employee biographical information for Instructional Payroll staff in various University systems.

Job Responsibilities

• Manage the I9 process for DCE by reaching out to all new hires to initiate the process for Temporary employees, including students, and to Less than Half-Time (LHT), students, staff, instructors, and Teaching Assistants. Track I9s to ensure they are filed before individuals begin their position. Communicate to Academic Affairs the status of I9s for Instructors and TAs
• Process Non-Paid (NPD) appointments for all Teaching Assistants (TA) and Instructors
• Run reports in Banner to identify new Instructors and TAs
• Data entry to update biographical information for DCE in third party systems
• Process payroll for out-of-state employees
• Pick up off cycle checks, informs recipients and distribute
• Process one-time payment requests for DCE
• Provide filing support for other members of the Payroll team
• Other duties as needed and requested

The Faculty of Arts and Sciences will not provide visa sponsorship for this position.

In order to be considered for this role, a resume and cover letter must be submitted with application.

The Division of Continuing Education (DCE) comprises several entities serving about 30,000 students annually. The Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement allow Harvard to serve the learning needs of students across their life. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 17,000 students per year in approximately 46 graduate and undergraduate liberal arts and professional fields. More than 1,500 open enrollment courses are offered year-round with over 600 available online are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 450 courses on the Harvard Campus to 11,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering nearly 130 short noncredit programs to more than 3,200 participants annually.

All formal offers will be made by FAS Human Resources.

Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year; prorated for part-time employees
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

• Three plus (3+) years customer service experience
• Education beyond high school may count toward experience
• Intermediate level experience working with MS Office

• Bachelor's degree preferred.
• Experience with payroll processing and new hire paperwork
• High level of organization skills with strong attention to detail
• Must be comfortable working as part of a team in a busy, rapidly changing environment.
• Experience with computer information systems, desktop applications, online processes, and data processing helpful
• Experience working in higher education and with confidential data, a plus
• Experience with Banner, PeopleSoft, and MIDAS, processing I9s and familiarity with Harvard, desirable