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Job Summary

Harvard Kennedy School (HKS) seeks a Program Coordinator to join our Executive Education team. In this position, you will provide critical support in the delivery of our programing both in-person and online before, during, and after each program session. We seek collaborative, adaptable candidates who love the details of planning programs and events, are driven by working with others in a fast-paced environment and are excited about having an impact on our world by supporting global leaders! We are committed to fostering a diverse and inclusive team culture and seek candidates who share our values and commitment.

HKS Executive Education is the leading resource for global public sector leaders. We are a growing business, offering over sixty open enrollment and custom program sessions, both online and in-person, that transform our participants' professional performance and sustains their commitment to public service.

Position Description

As a Program Coordinator, you will maintain a high level of professionalism, teamwork and a focus on customer service. You will develop strong working relationships with Executive Education colleagues in all units, as well as program faculty and other School departments.

The Program Coordinator will support the team with both the participant and curriculum coordination:

As a Participant Coordinator, you'll be responsible for tracking all enrollment information materials for our participants. You will be a main point of contact for our participants, answering questions prior to and during the program, assisting with technology issues during online programs and organizing events, transportation, and meals for on-site programs.

As a Curriculum Coordinator, you will prepare and distribute course materials. You will work directly with our program faculty to coordinate advance readings and handouts, post materials on the course webpage and manage the in-person or online classroom media needs. You will collaborate with both faculty chair and director on development or distribution of program schedule and other materials as necessary.

For both the participant and curriculum areas, you will assist in program close-out and reconciliation activities, including the submission of financial documentation in support of program activities described above.

We have a strong record of promoting talent at HKS Executive Education. There is a career path for Program Coordinators, and they are reviewed for promotion after two years in the position.

Note: Must be flexible to work some nights and weekends when programs are in session. Program Coordinators are required to work in-person on campus for some programs. Programs are typically 1 week but may vary. When not on program, Program Coordinators have flexibility to work remotely up to 3 days/week.

Basic Qualifications

At least two years of administrative or program coordination experience (internships will count toward experience).

Additional Qualifications and Skills

• A team player, who is flexible, adaptable, and comfortable working in a fast-paced, culturally diverse environment.

• Ability to work independently, take initiative and manage multiple projects at once.

• Strong interpersonal skills, with a proactive and positive customer service approach.

• Keen attention to details and accuracy

• Interest in Public Policy or Government is a plus as is some experience with Salesforce, Zoom and Canvas or similar technology.

Additional Information

• We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
• Harvard University requires pre-employment references and background checks.
• Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website.

Salary Range: $48,176 - $75,250
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Harvard offers a generous benefits package including:

• Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
  Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Salary Grade: 053

Union: 55 - Hvd Union Cler & Tech Workers

About Harvard University Kennedy School

Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.

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