Location: USA - MA - Cambridge
Job SummaryThe Growth Lab at Harvard's Kennedy School has an immediate opening for a full-time Executive Coordinator to support the Faculty Director.
In a fast-paced environment, the Executive Coordinator is an essential member of the lab and central to its activities. The Executive Coordinator provides high quality administrative, logistical and course support to the Faculty Director, and serves as the first point of contact and liaison to faculty, fellows, staff, students, and high-level external contacts. The Executive Coordinator will organize and manage the Faculty Director's agenda, calendar, travel logistics, finances, course materials and related activities. This role will provide the opportunity to learn about global inclusive economic growth, higher education, project management, communications, research center administration, and to facilitate high-level networking and fundraising initiatives.
Candidates must be able to manage a wide range of complex administrative duties including booking intricate domestic and international travel arrangements; scheduling meetings; drafting, proofing, and managing correspondence in a timely, discreet, and accurate manner; support academic activities such as syllabi editing, proofreading materials, and engaging with teaching teams. The Executive Coordinator will interact with a variety of stakeholders including students, senior university administrators, faculty, donors and prominent individuals and organizations. The Executive Coordinator must be proactive in problem-solving; able to multitask; possess excellent oral and written communication and interpersonal skills. This role requires maturity, tact, and diplomacy in all interactions; good judgement is essential to this role.
The successful candidate will gain exposure to ground-breaking research on inclusive economic growth, high-level academic fundraising initiatives, and opportunities to get involved with the broader Harvard Kennedy School community. The Growth Lab is a high-profile, fast-paced office with friendly and energetic staff.
Position DescriptionResponsibilities for this position will include (and are not limited to):
- Managing a complex calendar for the Faculty Director, coordinating high-level meetings within and outside Harvard;
- Arranging research team meetings, preparing materials and agenda, and ensuring Faculty is briefed on action items prior to meetings;
- Managing and coordinating all aspects of international and domestic travel arrangements including visas;
- Managing correspondence: drafting & editing letters, memoranda, responding to invitations and meeting requests;
- Managing relationships with high-level donors and key contacts, ensuring timely follow-up and drafting sensitive communication;
- Providing course support including: editing course syllabi, proofreading lecture/course materials, compiling readings, and updating information on the online course page, coordinating student office hours, maintaining the Faculty Director's webpage and liaising with teaching fellows and course assistants. Working with the Communications and Media Services to ensure all course material is recorded and up to date;
- Serving as the main public representative of the Growth Lab to all visitors and handling all general inquiries on campus and over the telephone;
- Providing administrative support including maintaining office supplies, coordinating maintenance of physical space and equipment;
- Processing and assisting with financial payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables;
- Supporting a diversity of projects such as conference and event logistics, proposal and presentation editing and document support; and
- Working with program and research directors to prioritize meetings and conference attendance of team members and faculty.
Basic QualificationsA minimum of 5 years of professional experience providing high-level administrative support, complex project coordination, and international and domestic travel arrangements.
Additional Qualifications and SkillsThe following are preferred, not required. If you have some, but not all, we encourage you to apply. We value employees with a willingness to learn:
- Bachelor's degree.
- Excellent communications skills in English (verbal and written), and a basic understanding of Spanish is a plus.
- Verbal and written Spanish fluency is strongly preferred.
- Ability to prioritize to meet tight deadlines in a fast-paced, high-energy and constantly changing environment.
- Demonstrated intermediate skill level with MS Word, Excel, and PowerPoint and open to learning existing and new technologies.
- Adaptable, flexible, and able to multitask while maintaining excellent attention to detail.
- A team player, with superb customer service skills who is highly motivated, proactive and possesses strong organization skills.
- Prior experience working with high profile individuals and organizations is a plus.
Additional InformationThis position is a fully benefits-eligible term appointment ending one year from date of hire, with very strong possibility of renewal/extension.
- We regret that the Harvard Kennedy School does not provide visa sponsorship.
- Harvard University requires pre-employment reference and background checks.
- Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Salary Range: $58,965-$93,830
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Harvard offers a generous benefits package including:
- Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
- Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
- Retirement: University-funded retirement plan with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
- Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
- Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
- Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech WorkersCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-RacismAt Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Learn more about Harvard Kennedy School's commitment to diversity, equity, and anti-racism.
Harvard Kennedy School's mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. Our teaching, research, and engagement with practitioners focus on these priorities:
You can be part of this endeavor. Explore and learn more about Harvard Kennedy School. EEO Statement
- Protecting international security and freedom
- Strengthening democracy
- Advancing social justice and human rights
- Increasing economic well-being
- Enhancing sustainability
- Improving public leadership and management
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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About Harvard University Kennedy School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.